Privacy Policy
Learn how Aims Education Limited collects, uses, stores and protects your personal information in accordance with applicable data protection laws, including the UK GDPR.
Introduction
This Privacy Policy explains how Aims Education Limited collects, uses, stores and protects your personal information in accordance with applicable data protection laws, including the UK GDPR.
It also explains your rights regarding your personal information, how we use it, who we may share it with, how long we keep it, and how you can contact us if you have any questions or concerns about our privacy practices.
Contact Details
If you have any questions about this Privacy Policy or how we use your personal information, please contact us using the details below:
Telephone
+44 2045316860What Information We Collect, Use and Why
We collect or use the following information for recruitment purposes:
- Contact details (e.g. name, address, telephone number or personal email address)
- Date of birth
- Copies of passports or other photo ID
- Employment history (e.g. job application, employment references or secondary employment)
- Education history (e.g. qualifications)
- Right to work information
- Details of any criminal convictions (e.g. Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)
- Security clearance details (e.g. basic checks and higher security clearance)
Special Category Information
We also collect or use the following special category information for recruitment purposes. This information is subject to additional protection due to its sensitive nature:
- Racial or ethnic origin
- Health information
- Financial documents (such as bank statements)
Lawful Bases and Data Protection Rights
Under UK data protection law, we must have a "lawful basis" for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO's website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO's website.
You have the following rights under UK data protection law:
- Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
- Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
- Your right to erasure – You have the right to ask us to delete your personal information.
- Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information.
- Your right to object to processing – You have the right to object to the processing of your personal data.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our Lawful Bases for the Collection and Use of Your Data
Our lawful bases for collecting or using personal information for recruitment purposes are:
- Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Automated Decision Making
Aims Education does not make decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects on individuals. All significant decisions relating to admissions, counselling, applications, and student services involve appropriate human review.
Where We Get Personal Information From
We obtain personal information:
- Directly from you
Who We Share Information With
We may share your personal information with the following organisations where necessary to provide our services.
Data Processors
UK Universities – Education
This data processor does the following activities for us:
- Process admission for students.
Others
- Professional or legal advisors
- Other relevant third parties
- University partners
Data Protection & Security
Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, misuse or loss. While we take reasonable steps to safeguard your data, no method of electronic storage or transmission over the internet can be guaranteed to be completely secure.
Data Retention
Your personal data is retained only as long as necessary for:
- Admission processes
- Legal or regulatory requirements
After this, your data is securely deleted or anonymised. For more information on how long we store your personal information or the criteria we use to determine this, please contact us using the contact details provided above.
International Transfers of Personal Data
As an international education consultancy, Aims Education may transfer your personal data to its offices, university partners, authorised representatives, and service providers located outside the United Kingdom where necessary to provide educational counselling, admissions, visa guidance, and related student services.
Whenever personal data is transferred internationally, we ensure that appropriate safeguards are in place in accordance with the UK GDPR, including contractual safeguards or other legally recognised transfer mechanisms where applicable.
Important Policy Details
How to Complain
If you have any concerns about our use of your personal information, you can make a data protection complaint to us using the contact details below.
Telephone
+44 2045316860Postal Address
Princess Caroline House
Ground Floor
1 High Street
Southend-On-Sea
Essex
SS1 1JE
Information Commissioner's Office (ICO)
If you remain unhappy with how we have used your data after raising a complaint with us, you can also complain to the Information Commissioner's Office (ICO).
ICO Contact Details
Address
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline
0303 123 1113